Last update : 6 March 2025
IT/AV Equipment Loan Terms & Conditions
The following guidelines must be followed when requesting and using IT/AV equipment from the DigIT department. Please read carefully to ensure a smooth and successful equipment loan process.
1. Loan Duration
The maximum loan period for IT/AV equipment is four (4) working days only.
2. Equipment Request Submission
Any request for equipment must be submitted at least five (5) working days prior to the event date.
All requests are subject to approval by the DigIT department.
Approval is granted based on the availability of the requested equipment.
3. Approval Process
Approval of loan applications is at the discretion of the DigIT management.
Requests for equipment will be evaluated based on the intended use and availability.
4. Collection of Equipment
Equipment must be collected from the DigIT customer service counter, located on the Ground Floor, Block K.
It is the responsibility of the requester or a designated representative to pick up the equipment.
5. Inspection of Equipment
Please ensure that all borrowed equipment is in good working condition before accepting it at the counter.
The requester should verify that the equipment is functioning as expected before leaving the DigIT counter.
6. Returning Equipment
Equipment should be returned to DigIT after use or once the loan period has expired.
Ensure the equipment is returned on time to avoid any penalties or issues with future requests.
7. Responsibility for Equipment
The requester is fully responsible for the safe use of the equipment during the loan period.
In the event that any equipment is lost or damaged, the requester must report it to DigIT immediately.
8. Approved Use of Equipment
Loans of IT/AV equipment are approved only for teaching, learning purposes, or any activities sanctioned by the university.
All student-related activities must receive approval from the Centre for Student Development (CSD) prior to requesting equipment.
9. Incomplete or Unverified Requests
DigIT reserves the right to reject incomplete or unverified endorsement requests.
Please ensure all required documentation and approvals are submitted along with your request to avoid delays.
Important Note: Ensure you plan ahead and submit your request early to allow enough time for approval and equipment availability. Late requests may result in the inability to fulfill your equipment needs.