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1. Who is required to cancel their Student Pass?

The Malaysian Immigration Department and the Ministry of Higher Education (MoHE) require international students to cancel their Student Pass and return to their home country under the following circumstances:

  • Completion of studies (approved at the Senate Meeting)

  • Deferment for non-medical reasons

  • Withdrawal from studies

  • Termination or dismissal from studies

  • Change of study mode from Full-Time to Part-Time

  • Change to another programme at the same level of study

 

 

2. Why do I need to cancel my Student Pass?

Student Pass cancellation ensures that your records are cleared from the Malaysian Immigration system.

Upon cancellation, the Immigration Department will issue a Check Out Memo (COM).

Failure to cancel your Student Pass before leaving Malaysia may result in:

  • Being blacklisted by the Malaysian Immigration Department

  • Difficulties re-entering Malaysia in the future

  • Delays or issues when applying to another institution in Malaysia

  • Delays or issues when applying for employment in Malaysia

 

 

3. Can I cancel my Student Pass while outside Malaysia?

No. Student Pass cancellation can only be processed by the State Immigration Department that issued the pass. For UTP students, the cancellation must be completed through the Ipoh Immigration Department by submitting the original passport and supporting documents.

Students must be physically present in Malaysia during the cancellation process.

 

 

4. What documents are required for Student Pass cancellation?

Please submit the following documents to the International Student Office (ISO):

  • Original passport

  • Flight ticket to your home country 

    • The travel date should be at least two (2) weeks from the date of submission to ISO.

    • The travel date must be within one (1) month from the submission date.

  • Proof of  Student Exit Clearance

  • Screenshot of your Student Exit Clearance status

  • Admission Offer Letter from another institution in Malaysia (if applicable)

  • Job Offer Letter (for postgraduate students changing from Full-Time to Part-Time mode)

Important Notes

  • Ensure that you have no outstanding payments with the Finance Department.

  • Students who have completed their studies must have their names approved for graduation at the Senate Meeting before applying for Student Pass cancellation.

  • Students are advised to consult ISO before purchasing flight tickets.

  • Academic certificates may be withheld until Student Pass cancellation requirements are fulfilled and approved by ISO.

 

 

5. I have received a job offer in Malaysia and would like to change from Full-Time to Part-Time study. Can I remain in Malaysia while waiting for the process?

No. Based on the requirements of the Ipoh Immigration Department, students must:

  1. Cancel their Student Pass.

  2. Return to their home country.

  3. Wait for the employment pass application process to be completed.

If the Student Pass remains active, the employer cannot proceed with the employment pass application because your immigration record is still registered under a Student Pass.

Please note that foreigners in Malaysia are only permitted to hold one valid pass at a time.

For further advice or clarification, please contact the International Student Office (ISO).

Keywords: ISO, International Students, Cancellation Student Pass